Run the business. Grow the business.
You're the CEO at VBO HQ.Run your company the way Fortune 500 CEOs run theirs. VBO HQ sits over the apps you already use, keeps every department running in sync, and turns everything it knows into growth: content published everywhere, every customer reached personally, every lead in one pipeline.
- 06:12Finance BookkeeperReconciled 214 transactions from QuickBooks
- 06:48Marketing Content Studio1 video cut into 7 posts · scheduled on 5 platforms
- 07:05Marketing Campaigns1,240 emails personalised for Property managers
- 07:31Sales Inbound repliesAnswered 6 enquiries · 2 site visits requested
- 07:52Sales Lead researchQualified 38 prospects in your service area
- 08:02Operations SchedulingBooked 9 site visits across 3 crews
- 08:30Scorecard Week 4Gross margin 33.1% · 5 deals closed
Your business lives in a dozen apps and your head.
Every Owner is moving the business onto one operating layer. VBO HQ gets you there first: every department, every app and every number in one place, and a team that works it every day.
Connect everything. Keep it all in sync.
Keep the tools your company already runs on. VBO HQ sits over them, reads from them and writes back to them, so nothing lives in two places.
Books, payments and payroll, reconciled every day.
Where the team already talks, writes and plans.
Every lead and conversation in one pipeline.
Your content, on every channel, through your own accounts.
Email, SMS and calls, personalised to every contact.
The AI you already pay for, working inside HQ.
The layers your company runs on.
A knowledge bank that remembers everything. Applications that hold the plan and the numbers. Operations that get the work done. And on top, the reason it all comes together: intelligence across the whole business.
Intelligence
Why it all comes together- Sees every department at once
- Flags what is drifting before it costs you
- Forecasts the quarter from live numbers
- Answers with the source
Operations
The team that does the work- Agents in every department
- Schedules and standing budgets
- Proposals you approve
Applications
Where the plan and the numbers live- Annual and 12-quarter plans
- Scorecard and cash flow
- Content Studio and campaigns
- Pipeline and workflows
Knowledge bank
Remembers everything the business knows- Documents, numbers, decisions
- Every record with its source
- One memory for the whole team
The apps you run on
Every business is two businesses.
The business you run, and the business of winning customers. Most Owners run the second across a dozen platforms and never catch up. VBO HQ runs both from one headquarters, and points all of it at growth.
The business you run
- Finance
- Operations
- People
- Admin
The business of winning customers
- Content
- Audiences
- Campaigns
- Pipeline
Record once. Publish everywhere.
Drop in one raw video. Content Studio transcribes it, edits it, applies your brand, cuts it for every platform and publishes it through your own accounts on YouTube, LinkedIn, Instagram, TikTok, Facebook and X.
- Transcribed
- Edited
- Brand kit applied
- Captioned
Know every customer. Reach each one personally.
Build the prospect database, segment it and rank who is most likely to buy. Then run the whole journey across email, SMS and calls, personalised for every single person, with every touch landing in one pipeline.
- Day 0EmailPersonalised to each contact
- Day 2SMSSent through Twilio
- Day 4CallQueued for the team
- Day 5BookedSite visit on the calendar
Dana, your Scottsdale buildings are due for their spring roof checks…
Marcus, congrats on the second site opening in Tempe this month…
Priya, planning the build-out for the new practice? Here is what we did for…
The back office of a Fortune 500. Built for your company.
Finance, marketing, sales, operations, people and admin each have a team in HQ, working the same plan, on a schedule, within the budgets you set, and reporting to you.
Plan by the year. Run by the quarter. Keep score every week.
The cadence your whole team runs to. Every target, number and meeting is shared, so the work in every department lines up with where the business is going.
Work back from where the business is going to twelve quarters of targets. Every department plans against the same line.
Intelligence across the whole business.
Every document, number and decision lands in one enterprise knowledge bank. VBO HQ reads across all of it at once, so you see what is happening, what is drifting and where the quarter is heading, with the source behind every answer.
- An enterprise knowledge bank the whole business works from
- Every department read together: finance, operations, growth, people
- Drift flagged early, forecasts from live numbers
- Ask anything, and get the answer with its source
How did September go, and where is Q1 heading?
September brought in $451,250 in cash across 58 jobs. Gross margin averaged 31.7%, just under the 33% target, driven by materials in weeks 1 and 2. At this pace Q1 lands near $515k, ahead of the $502k straight line.
Your team proposes. You decide.
Proposals
Changes arrive with the reasoning attached. Nothing lands until you, or someone you trust, says yes.
Budgets
Scheduled work runs inside a budget you set, and every action shows its cost before it runs.
A full record
Every change kept, with who made it, who approved it and when.
Signed work and the current backlog point to about $515k in Q1, a little ahead of the straight line, at a 17.5% margin while the new crew ramps up.
Crews completed 58 jobs in September across four weeks; the backlog of $790k supports about 62 in October.
September averaged 31.7% with the last two weeks above 32%. Holding October at 33% keeps the trend without assuming the discount repeats.
Your team cannot write to your data. If a figure changed after a proposal was drafted, accepting it is refused rather than applied over the newer value.
Bring the AI you already use.
Connect Claude, ChatGPT or Codex with one link. It works inside your headquarters with the same plan, the same memory and the same approvals as the rest of your team.
- Your plan and targets
- Your numbers and documents
- Shared team memory
- Your approvals
People beside you when it matters.
The same headquarters our advisors use with their clients. When you want a team of people alongside yours, they work in HQ with you.
One price. Your whole headquarters.
Everything a Fortune 500 CEO has. Now yours.
Starter
$97 a month
For an Owner putting the back office on one operating layer.
Most popularHQ
$297 a month
For an Owner running every department from HQ.
PlanHQ Pro
$497 a month
For Owners with several companies or heavy outbound.
Talk to usEnterprise
Custom
A VBO HQ outfitted for your business and your industry.
Before you join.
How does getting started work?
We set up every headquarters with you: your apps connected, your plan and numbers loaded, your team put to work department by department. Request access and we will be in touch personally.
What does the intelligence layer do?
It reads across your whole knowledge bank and every department at once: it shows what is happening, flags what is drifting before it costs you, forecasts the quarter from live numbers, and answers any question with the source behind it.
Can VBO HQ publish for me?
Yes. Content Studio takes one raw video, transcribes and edits it, applies your brand, cuts it for each platform and publishes it through your own accounts on YouTube, LinkedIn, Instagram, TikTok, Facebook and X, on the schedule you approve.
How does personalisation at scale work?
Your team builds and ranks the audience, then writes each message for the person receiving it, from what HQ knows about them. One campaign to 1,240 property managers means 1,240 different openings, sent by email, SMS or a call.
Which apps does VBO HQ connect to?
The ones you already run on: QuickBooks, Xero, Stripe, Gusto, Google Workspace, Microsoft 365, HubSpot, Slack, Notion, Gmail and WhatsApp; YouTube, LinkedIn, Instagram, TikTok, Facebook and X for publishing; Twilio, Mailchimp and Aircall for reach, with more through our integration layer. Everything stays in sync.
You're the CEO at VBO HQ.
Open your headquarters. Run the business and grow it, from one place.